Advanced PowerPoint Tips

1. Editing Shortcuts

When selecting a particular object, make use of  the right mouse button to click on it . Not only select the object but also you will be asked to  show some editing menu so particular to that object.

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2. Tearing off Sub-menus

When we are asked t use the same menu for several times, we can make use of shaded bar, tear it off and placing it on the screen.

3. Seamless Screen Builds

Duplication of the slide can be thus made using (CTRL+D) as many times required to build the sequence. This will allow us to to ensure that all the objects have been placed, eliminating those misplace of shifts.

.4. Reduce File Size

Make a note that you should “Keep the number of slides minimum.”

For example If you have a 15-minute presentation, prepare the slides in between 10-12 slides.

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If your presentation and skills found to be  so formal, that your audience doesn’t feel comfortable to ask  the questions, the presentation will not fulfill its intended mission.

In addition, it is better to finish the  presentation skills, as with less time than the actually allotted time.

5. Recycling Slides

This is mainly in tented to add new slides from different slides, in to your new presentation. We can observe that only the imported slides are inserted and the background is unaffected.

6. A Summary Slide

With the help of this power point, one can  add a summary Slide to your presentation.

7. Embed a Presentation in Word

Hence in order to use this we have to insert our own  slide show into a Word document, i.e. it can be either the document in Word or else the  slide show presentation in PowerPoint.

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The Mighty Control Key

  • It helps to Hold down the CTRL key while clicking the particular slide show view button when editing a slide show.
  •  Then CTRL key helps in  dragging a required an existing Guide to create the new guide.
  • And also it helps to Hold down the CTRL key while making certain changes in  the wheel, on the mouse to zoom in and out of the slide.
  • CTRL + A  to select all the  objects
  • CTRL + A  to select all slides
  • CTRL + A  to select all text in your slide show
  • CTRL + B to apply bold formatting
  • CTRL + C to copy the selected object
  • CTRL + D to duplicate (make a copy of) the selected slide
  • CTRL + E to center the  paragraph.
  • CTRL + F to find the  text
  • CTRL + G to open all  the necessary  grids and guidelines of the dialog box
  • CTRL + H to replace the  text
  • CTRL + I to apply italic formatting
  • CTRL + J to justify a paragraph with the  alignment
  • CTRL + K to insert a hyperlink where ever required.
  • CTRL + L to left align a paragraph
  • CTRL + M Allows to insert a new slide
  • CTRL + N to Prepare a new presentation
  • CTRL + O to open up an already existing presentation
  • CTRL + P to print the  presentation
  • CTRL + Q to quit the PowerPoint
  • CTRL + R to provide the right align a paragraph
  • CTRL + S to save the  presentation
  • CTRL + T to change the formatting of all the characters between sentences,  uppercase and lowercase.
  • CTRL + U to apply underline formatting
  • CTRL + V to paste a cut or copied object in the file.
  • CTRL + W to close the  presentation
  • CTRL + X to cut the  selected objected
  • CTRL + Y to redo or repeat an action repeatedly
  • CTRL + Z to undo the last action performed
  • CTRL + Equal Signs to apply subscript formatting
  • CTRL + SHIFT + Plus Sign to apply superscript formatting
  • CTRL + Space Bar To remove subscript and superscript



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The main features of Microsoft PowerPoint propose having included   all the advanced cropping tools and artistic filters which used here such as paintbrush, blur as well as watercolor. These features of ms PowerPoint mainly helps in adding certain visual impact/additional features to the presentations when ever required.

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The 2010 edition which we used before have different video styles and also certain effects such as “3-D rotation”, “reflections and bevels”.

Features of MS PowerPoint:

1.      Editing & Composition: 

  • All the recent releases of PowerPoint allow the users to embed different audio, images, video and text within their presentations.
  • More recent releases asks for rudimentary editing and compressions of all the media assets as well as a few  advanced options, which may be either  artistic filters or else  video effects.

2.      Presentation:

  • Many Years ago, some user have to remove and place them individually in a printed acetate sheets from an “overhead” projector. 
  • Now a presenter can make use of or else advance the  virtual slides using either a mouse, or handheld device. 
  • With embedding an audio and video devices , the presenter can easily have a  control on the  complete organized presentations from  their start to finish.

3.     Minimum Requirements

  • The PC must meet certain minimum specifications where it have been installed. This can ensure that the software can run properly. 
  1. It should  have at least a 500 MHz processor
  2. 512MB RAM,
  3. 3G of disk space,
  4. a 1024×576 display with DirectX9 and 64M video RAM.

This is a very  low requirement as most  new machines do  much better than all this equipped.

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 Embossing Images:

  1. Insert the Clip Art image (and be sure it is still selected).
  2. Ungroup the selected image.
  3. Quickly again re-group the image.
  4. Select the “shadow settings “from  the “Drawing Toolbar.
  5. From the Format menu, choose the  Object.
  6. Then Click the on “Colors and Lines” Tab.

Creating Soft Shadows:

  1. Make a copy of the particular object.
  2. Make slight changes in the object properties, if required. Change the copy’s fill that have to be shaded from either black to some background color, with the shadings  set, from the center.
  3. Make use of the  shaded object, 150% bigger than the actual object.
  4. Then Position the actually shaded object behind that of the original object.


Function Keys:

Function Key

Pressed Alone

with SHIFT

with CTRL

with ALT


Displays the  the Help Window

Context-sensitive help


Select a complete text box if the text that what we have selected.

Save As


Change the case letters


Repeat the last action

Repeat the last  action find

Close active Window

Close  active application


Start your slide show from the beginning slide

Restores  the active window

Restores the application window


Move clockwise among panes of normal view

Move counter clockwise among panes

When more than one window is open, switch to the next window


Check spelling

If window is not maximized, allows you to move the window

Find the next misspelling


If window is not maximized, allows you to size the window



Toggles the grid on and off

Minimize the active window

Toggles the guides on and off


Activate the menu bar

Open the shortcut menu (same as right-clicking the mouse)

Maximize the active window

Maximize the application window


Visual Basic Editor


Save As